Electronic data room – confidential file-sharing system


Most of us mentioned the concept of a VDR. Exactly what other file sharing systems besides electronic data? We meet more often: records, emails, CDs or mobile hard disks, as well as encrypted file transfer methods. What are their respective benefits? Let's explain one by one.

Archive Room


Archives will be the oldest and oldest way to promote files. Find an office or conference room, print all the necessary papers and disassemble them. This method has existed for a long time, but it has many constraints. First, find a suitable office or even conference room that was used to shop documents. Secondly, printing all data and linking them is a waste regarding resources. For a company with a significant project size and a large number of paperwork, this preliminary preparation is time consuming and lengthy.

Once again, the space of the room is limited, and different participants must make an appointment to come and see it with the appropriate staff. This specific put some pressure on the coordination of the project. Different companies must agree on different times. Participants must read a large number of documents within the specified time. If the estimated time is exceeded, the complete plan needs to be adjusted. When it is needed to work overtime in special instances, this can be done by coordination with the relevant companies.


Email is a common file pass on method. However , for financial assignments, the email also has unavoidable flaws. Data sent by e-mail cannot be tracked by the sender, and the other party may arbitrarily send, copy and spread all received data without any limitations. This is very dangerous for financial projects, especially for mergers and acquisitions. Suppose your company’s business plan is still within development and your competitors are fully aware of your plans and how this may affect your company.

CD or mobile hard drive

A CD or mobile hard disk drive is a way to be widely used following email. Compared to email, a generate or removable hard drive can include more files and can be encrypted. Yet , the most serious drawback of this approach remains to be data security. The encryption pointed out here is often a simple password. Every time a user reads a file with the right password, he can copy or frontward the file as desired, without the restrictions. The administrator is also not aware of this. If the administrator wants to deliver different files to different users, this individual needs to burn a large number of discs and send them separately. In the event of a blunder, the information sent will be difficult to recuperate.

Encrypted file exchange protocol

Encrypted record transfer protocols have advantages with regards to space capacity, security has also been enhanced, and some may send different files for different companies. As on the COMPACT DISK, here the encryption is usually a straightforward password, and the user can duplicate or forward the file. Or maybe a simple password leak is another great that causes a file leak, because the administrator only knows that someone has look at information with the correct password, nonetheless cannot verify the identity of some other side.

Also, the login passwords used by everyone are identical: when a leak occurs, no one is aware who is responsible. Also, a professional specialist is required to create a file transfer protocol, which to some extent increases the cost of you can actually workforce.

Virtual data rooms

In recent years, the most widely used strategy is the system. Precisely what are the characteristics of a data rooms? We can say that the secure data room is a method created by integrating the needs of commercial file sharing, overcoming almost all of the above limitations. Firstly, the does not have geographical time limit, and users may decide how and when to view files.

Secondly, in terms of data capability, qualified data room providers may expand capacity limits at any time according to customer needs. Once again, after the boss uploads the file, different rights can be set for different participants depending on the nature of the user. The procedure is very simple.

Most importantly, typically the has been quickly improved in terms of security. Administrators can set various viewing permissions intended for users, including adding watermarks to be able to files, prohibiting users from stamping, and much more. Moreover, administrators can even remotely manipulate files that users have uploaded and block user accord at any time. Also, each user provides a separate password for the account, and user actions are recorded in the project log so that the administrator may view them at any time. If a flow is suspected, the administrator could track the leak of the consideration using watermarks, logs, etc ., and prevent further leakage of the document simply by deleting the permission.